Executive Secretary

Job Description

Executive Assistant Manage internal and external schedules Coordinate and back up secretarial work Other business support (expense settlement, administrative support, etc.) Manage the work schedule of the CEO at the headquarters (Dubai) and executives at the branch office (Seoul). Executive Assistant Position Overview This position is a key staff role responsible for providing comprehensive support to the CEO at the headquarters in Dubai and executives at the branch office in Seoul. The role involves managing both internal and external schedules, coordinating communications, and providing administrative support to enhance the efficiency of executive decision-making and overall operations. Key Responsibilities ① Executive Schedule Management Oversee and manage the integrated schedule of the CEO at the headquarters (Dubai) Manage schedules of executives at the branch office (Seoul) Coordinate domestic and international meetings and resolve scheduling conflicts Arrange business travel plans, including flights and accommodation bookings Prepare meeting materials and document meeting minutes ② Internal and External Communication Management Serve as the first point of contact for executive-level communications Coordinate schedules and tasks between headquarters and branch offices Liaise with key partners and stakeholders ③ Secretarial Collaboration and Backup Support Collaborate with administrative staff and operations teams across departments Provide backup support in urgent or unforeseen situations Maintain internal reporting systems and manage documentation ④ Additional Administrative Support Process expense reimbursements and manage expense settlements Maintain contracts and administrative documents Provide general in-house administrative support Preference will be given to candidates with prior experience as an executive assistant in large corporations. Candidates with a major in secretarial studies or a related field, and/or relevant certifications, will be preferred. Proficiency in MS Office and SAP is preferred. Proficiency in Arabic or Russian is preferred.

Qualifications

Education: Associate's degree or higher Experience: 2+ years Languages: English, Korean Preferred Qualifications Experience collaborating with overseas headquarters Experience working in multinational corporations Ability to handle business email correspondence and meeting interpretation in English Experience using ERP or accounting/expense management systems

Preferred

Experience as an executive assistant to a large corporation is preferred. A degree or certification in a secretarial field is preferred. Proficiency in MS Office/SAP programs is preferred. Speaking Arabic or Russian is preferred. Core Competencies Schedule risk management capability Strong sense of confidentiality and professional ethics Problem-solving and situational response skills High attention to accuracy and detail Global communication competency

Etc

E-7 Visa Acquisition and Administrative Processing Ongoing Visa Management (Administrative Processing) Possible to work at headquarters in Dubai (based on excellent performance evaluations) E-7 visa acquisition and administrative processing will be managed by a licensed immigration attorney/administrator. Ongoing visa administration will be supported by the designated administrative agent. Opportunity for assignment to headquarters in Dubai may be granted to high-performing employees based on performance evaluation.

Preferred Visas

Benefits

Cover Letter

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